Job Description - Shopfit Projects Coordinator

Position:                         Shopfit Projects Co-ordinator

Reporting to:                  Marketing Executive

Division:                         Luxury Cosmetics Brands and Fragrance & Beaute

Employee Type:              Permanent

Location:                         Cape Town

Key Responsibilities

Project Coordination – Shopfitting

• Oversee end-to-end management of shopfit projects across all brands, including new store openings, refurbishments, and in-store upgrades.
• Liaise with contractors, suppliers, and landlords to ensure smooth execution of projects.
• Coordinate design briefs, technical drawings, costings, and approvals.
• Track timelines and budgets, ensuring delivery to specification and within agreed deadlines.
• Conduct on-site checks during installations and ensure quality control.

Visual Merchandising Projects

• Manage the production and distribution of point-of-sale (POS) materials including shelf talkers, shelf strips, wobblers, posters, and signage.
• Coordinate large-scale activations such as center courts, shop-in-shops, and event spaces.
• Ensure all visual merchandising items are produced according to brand guidelines and installed effectively.
• Work with brand managers to align VM rollouts with campaign launches.
• Work with the brand and sales team to ensure all

Administration & Reporting

• Maintain project timelines, budget trackers, and supplier databases.
• Prepare and circulate project status reports to management.
• Manage quotes, invoices, and purchase orders in line with company processes.
• Assist with post-project evaluations, highlighting key learnings and improvements.

Culture and Leadership

• Work harmoniously with all stakeholders ensuring win-win partnerships and meaningful connection.
• Manage development of self and development plan with line manager.
• Participate and support all company culture initiatives.
• Contribute meaningfully to the team ensuring tenacious teamwork, ownership and delivery.
• Lead by example ensuring professional conduct aligned to the company values.

Skills & Competencies

• Strong project management and organizational skills with the ability to multitask.
• Attention to detail and a strong eye for design and branding.
• Excellent communication and interpersonal skills to manage multiple stakeholders.
• Problem-solving mindset with the ability to manage challenges on-site.

Minimum Requirements

• At least 3 years relevant experience
• Excellent communication and project management skills
• Must have own vehicle and valid drivers license
• Must be willing to travel extensively (locally) when required

• Competent in MS Office (Excel, Word, PowerPoint); knowledge of design software (AutoCAD, SketchUp, Adobe Creative Suite) advantageous.