Job Description – Admin Assistant
Position : Admin Assistant
Employee Type : Fixed-term contract (3 months)
Department : Finance
Location : Cape Town
Reporting to : Accountant

About the Role
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This
role is essential in supporting our finance and administrative functions, with a focus on
purchase order capturing, invoicing and liaising with staff on outstanding documentation in
order to ensure timely payment of suppliers.
Key Responsibilities
- Accurately capture and record incoming purchase orders and invoices into the internal
system.
- Perform initial checks on purchase orders and invoices for completeness, accuracy, and
compliance with internal policies.
- Liaise with suppliers and staff to resolve any discrepancies or missing documentation.
- Follow up with staff to ensure timely submission of outstanding invoices, receipts, or
related documents.
- Maintain reports on outstanding items and follow-up status.
- Support general administrative tasks as needed.

Requirements
- Matric certificate is required.
- Previous experience in an administrative, finance, or accounts support role is required.
- Proficiency in MS Office (especially Excel and Outlook) is required.
- Previous experience with Syspro is preferred but not required.
- Previous experience with Fraxion is preferred but not required.
- Strong attention to detail and excellent organizational skills.
- Good communication skills — comfortable following up with colleagues and external
parties professionally.